Jobs

Executive Coordinator

Job Summary
The Shorenstein Center is seeking an Executive Coordinator to provide strategic, logistical, and creative support for the Center’s wide range of projects and initiatives center wide. The Executive Coordinator will work closely with the Center’s Leadership team, specifically the Center Faculty Director and Executive Director, and will work collaboratively with faculty, fellows, staff, and students across the Center.

Position Description
The Executive Coordinator’s main responsibilities will be to provide strategic and logistical support for both Faculty and Executive Directors and center wide programming – both internal and external, as needed; assist with ongoing strategic planning projects that further the vision of the Center; manage various external and internal communications to the Center’s advisory board, VIPs, faculty, and other members of the community; provide support with fundraising and expert cultivation efforts; and manage day-to-day operations at the Center. The Executive Coordinator will be primarily responsible for the event planning and management of the Center’s bi-annual Advisory Board meeting and support with other marquee gatherings.

Specific duties include but are not limited to:

Strategy-Building / Business Development

• Assisting Executive Director in creating the center’s theory of change with key performance indicators to measure and forward the impact of the center
• Working closely with Center Leadership to develop fundraising and stewardship strategy including the development of annual reports, relationship management activities, and the creation of other core content
• Planning, managing, and conducting semi-annual advisory board meetings
• Assisting with communications related to donor and key stakeholder engagement
• Building out systems and processes to track relationships with donors and other key stakeholders using Salesforce

Community-Building

• Coordinating center-wide research sharing strategy for faculty, fellows, staff and students
• Assisting with diversity, inclusion and belonging event programming and initiatives for center
• Where needed, acting as a conduit between Center Leadership and various stakeholders

Administrative Support

• Assisting the Center Director and Executive Director with administrative tasks such as scheduling meetings with internal teams or external stakeholders
• Where needed, assisting the Center staff with tasks center wide whether that be on the Communications and Events team, the Finance Team, Operations and Human Resources

Basic Qualifications

At least 3 years’ work experience in a related role, widely defined – tell us how your previous experiences set you up well for this job!

Additional Qualifications and Skills

• Strong project management skills with the ability to prioritize and manage multiple time-sensitive projects simultaneously.
• Interpersonal skills that demonstrate high emotional intelligence, humility, and an eagerness to learn and grow
• Event planning experience, ideally with high-level donors and/or stakeholders (In-person and hybrid events)
• Excellent verbal and written communication skills.
• Ability to be responsive and empathetic in professional communications and respectful of privacy and discretionary information
• Equally detail-orientated and a big-picture thinker; and able to easily switch between those two contexts.
• Comfort with learning new technologies, including database, room reservation, email production/delivery, and form builder systems

Preferred

• Experience and/or interest in roles related to academic or non-profit administration and leadership
• Comfortable in leadership and supporting positions
• Graphic design and/or document prep experience
• Interest in media, public policy, and emerging technologies
• Prior experience with stakeholder engagement

Core Competencies

• Sound judgment and professionalism;
• Detail oriented and organized;
• Inclusiveness;
• Discretion;
• Cultural humility;
• Efficiency/Time Management skills;
• Collaborative spirit; and
• Commitment to advancing organizational diversity, equity, and inclusion through role responsibilities.

Additional Information

This position is a fully benefits-eligible term appointment ending one year from date of hire, with possibility of renewal.

Salary Range: $59,027 – $93,064
Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate’s relevant experience, and internal equity.

For more information and to apply, click here view the job posting on Harvard Careers.